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Overview

Every market includes a vendor application form with standard questions pre-configured. You customize it by editing inline — click on any yellow-highlighted section to add your own questions, update instructions, configure settings, and more. Vendors apply through a shareable link and their submissions appear in your vendor management table.

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Accessing the Application Form

Open your market’s management page and click the Application Form card. This opens a full-screen editor that shows your form exactly as vendors will see it, with yellow edit controls overlaid on each customizable section.
Market Management Dashboard

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How the Form Editor Works

The editor is a live preview of your application form. There’s no separate edit mode — you see the form as vendors see it, but with yellow-highlighted areas that you can click to customize. At the top you’ll find:
  • Share — copy the application URL or share it.
  • Form Settings — set deadlines and waitlist rules.
  • Import Form — copy questions and settings from another market.
  • URL bar — shows the public application URL; click to copy.
The form preview walks through the same steps vendors see:
  1. Instructions page — your market info and instructions, with a “Start Application” button.
  2. Name and email — standard fields (not editable).
  3. Full form — all standard fields, your custom questions, product categories, giveaway, tax ID, and terms. Yellow controls appear next to each customizable section.
Standard questions (business name, contact info, description, etc.) are included automatically and cannot be removed. They ensure you collect essential vendor information every time.

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Customizing Your Form

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Instructions

At the top of the form, you’ll see a yellow “Edit Instructions” badge with a pencil icon. Click it to write or update the instructions vendors see before they start the application:
  • Market details and rules
  • Vendor requirements
  • Booth fees and what’s included
  • Important dates
  • Setup and teardown instructions
Click Save when you’re done. Vendors see this on the first page of the application.
Market Management Dashboard

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Custom Questions

On the form step, you’ll see a yellow “Add Question” button at the bottom of the questions section. Click it to add your own questions. Question types:
  • Text — free-form written response.
  • Select — dropdown with predefined options.
  • Checkbox — yes/no or multiple selection.
  • File — vendor uploads a document or image (e.g. insurance certificate, product photos).
Each custom question you’ve added has two icons next to it:
  • Yellow pencil — click to edit the question inline (text, type, options, required, description). The question expands into an inline editor with a yellow border.
  • Red trash — click to delete the question.
Add custom questions

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Product Categories

Look for the yellow “Add Product Type” button. Add the categories vendors can choose from when applying (e.g. “Food”, “Handmade”, “Vintage”, “Art”). Each category has:
  • Yellow settings icon — edit the category.
  • Red trash icon — delete it.
Product categories help you organize and filter vendors. You can also set a maximum number of vendors per category and enable auto-waitlisting per category.
Add Product Types

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Giveaway Section

If you want vendors to contribute prizes for giveaways, look for the yellow settings icon next to the giveaway section title. Click it to:
  • Show or hide the giveaway section on the form.
  • Customize the title and description.
When enabled, vendors can indicate whether they’d like to contribute a prize and what they’d offer.
Enable or disable giveaway participation

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Tax ID Section

Click the yellow settings icon on the Tax ID section to:
  • Show or hide the tax ID field.
  • Customize the title and description.
  • Configure which tax ID types are accepted.
  • Set whether it’s required.
Enable or disable tax id collection

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Terms & Conditions

Click the yellow settings or pencil icon on the terms section to:
  • Show or hide terms & conditions.
  • Customize the title.
  • Write your terms text.
When enabled, vendors must agree to your terms before submitting.
Enable or disable application terms

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Form Settings (Deadline & Waitlist)

Click the Form Settings button at the top of the editor to open a dialog where you configure:

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Application Deadline

Set a deadline after which the form no longer accepts new applications. After the deadline, vendors see a message that applications are closed (or are automatically placed on the waitlist — see below).

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Auto-Waitlist

Configure an auto-waitlist threshold — when the number of approved vendors reaches this number, all new applications are automatically set to “waitlist” status instead of “pending.” You can also force all new applications to waitlist regardless of count.

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Import Form from Another Market

Click Import Form at the top of the editor to copy all custom questions, product categories, and settings from another market you manage. This saves time when setting up forms for recurring dates or similar events.

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Sharing Your Form

Click Share at the top of the editor (or click the URL bar). Your application link looks like: 
https://seenmarkets.com/markets/[your-market-id]/apply
Share this link via:
  • Email to potential vendors
  • Social media posts
  • Your website
  • The mobile app’s Share sheet
Anyone with the link can apply — no account required to start. Vendors create an account during submission so they can track their application.

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What Vendors See

When a vendor opens the application link, they go through a multi-step form:
  1. Instructions — your market info and instructions. They click “Start Application” to continue.
  2. Name and email — basic contact info.
  3. Full form — standard fields (business name, description, contact), your custom questions, product categories, giveaway contribution (if enabled), tax ID (if enabled), and terms & conditions (if enabled).
  4. Submit — creates their vendor account (if new) and sends the application.
After submitting, the vendor is redirected to their vendor portal where they can track the application status.

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After Vendors Apply

Applications appear in your Vendor management table on the market page. From there you can:
  • Review each submission (expand to see all responses).
  • Set status: Approved, Waitlisted, Denied, or leave as Pending.
  • Vendors automatically receive an email when you change their status.
For more on managing vendors after they apply, see Vendor Management.

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Frequently Asked Questions

Yes. Changes apply to future applications only — existing submissions are not affected.
Yes. Use Import Form to copy custom questions and settings from any of your other markets. When you duplicate/add another date, the form is copied automatically.
After the deadline, the form shows a closed message. If you’ve configured auto-waitlist or force-waitlist, late applications may be accepted but placed on the waitlist.
No. The form editor is a live preview with yellow edit controls overlaid. You see exactly what vendors see, plus the yellow-highlighted areas where you can customize.

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Next Steps

Vendor Management

Review applications and manage vendors

Booth Map

Assign booths to approved vendors

Payment Processing

Collect booth fees from vendors